Minutes of the National Executive Committee Meeting held on Friday July 21 2000 at the Sandown Park Motor Hotel, Childers Road, Gisborne, commencing at 9.05am.

Welcome

President Richard Hatfield welcomed the Executive to its first meeting of the year since the AGM on the 19th and 20th July.

Present

Richard Hatfield (President), Don Bell (Vice President), Executive Committee members, Jane Lorimer, Terry Gavin, Phillip Cropp and Lin McKenzie, Executive Secretary Tim Leslie and Secretary advisor, Steuart Goodman.
Visitors:- Tony Taiaroa and Murray Bush (PMS Committee Chairman.)

Items of Business

PMS - Contract and Committee
Library
Magazine
Strategy Planning
Conference Remits
Marketing
Levy Collection
Compliance issues
South Island Meetings
North Island Meetings and Auckland Meeting
Ten week varroa programme from NBA point of view
Phase 2 and Phase 3 of varroa control
Barry O'Neil issues
Associations finances - a case to Minister for help?
Rates of Payment for beekeepers engaged in 10 week programme
Exotics
Exports
Apicultural products international conference
Appointments to other bodies
Remits

PMS

Due to Mr Bush having to catch an aeroplane he discussed some issues with the Executive.

1. Mr Bush, Mr Goodwin and Mr Reid are developing a proposal for MAF Biosecurity for funding the training of Level One Authorised people - need $30k - $40k.
2. Mr Bush and Mr Goodwin working on a pilot for combining AFB and Varroa Surveibuce in the South Island.
3. A matter of urgency to write a contract for AgriQual for the 2000/2001 year's AFB work.
4. Raised the idea of using branches for more of the Auditing and Inspection programme.
   The meeting felt this was OK so long as the "auditors" are seen to be neutral.
   Mr Bush would like to see a brief go in the magazine ASAP.   "That the decision to use branch people for audit and inspection roles in the AFB PMS be affirmed."
   Don Bell/Jane Lorimer - CARRRIED
5. Splitting the Roles of PMS Review and Steering/Implementation, Mr Bush reported that the current PMS Committee of 5 wishes to be the implementation committee.
6. Mr Bush thanked the outgoing Executive for its support.
7. "The National Executive Committee thanks the 1999/2000 PMS Committee for its hard work under difficult circumstances."
   Phillip Cropp/Terry Gavin - CARRIED
8. PMS Contractor
   Urgent need to get something under way.   After discussion it was moved: "That the President progress a contract with AgriQuality that sets out; Performance Criteria, Performance Reporting, they are paid for what they do - not on average every month.   The Contractor reports defaulters to the NBA on a regular basis.   All instructions are to be in writing and there is room for variations.   This contract to take advice from Federated Farmers legal and policy and the Mr Hatfield follows up with MAF Biosecurity the Apiary Database, access and maintenance agreement in tandem."
   Don Bell/Phillip Cropp - CARRIED
   
   It was agreed that Mr Gavin would be the Executive member responsible for the PMS.

Library

The library issue to be parked until late August 2000.   In the meantime "Mrs C Taiaroa be acting NBA Librarian."

Jane Lorimer/Lin McKenzie - CARRIED

Branches will be written to and advised of situation and asked for expressions of interest from interested people to run the library.

Strategic Planning

It was agreed that a workshop would be held on August 12 and 13 at Federated Farmers Ormond Room. The Secretary to make necessary bookings.

Magazine

Mr McKenzie to continue negotiations with Crown Kerr and get something in place as soon as possible.

Marketing

Mr Cropp and Mrs Lorimer will take responsibility.   Issues to look at are:-
- a new marketing "plan" including the Contract with Floyd Marketing.
- branding
- Qual Mark
- Website
- Structure, resources, branches

Levy Collection

The President will scope this issue with Biosecurity and firm up the NBA's legal standing and issues for follow up.
NBA Executive Secretary and President to also take our own legal advice on follow up with Federated Farmer's lawyer.

Island Meetings during 10 week programme for the 2 year programme

The Executive decided it is desirable to have as many meetings as possible.   At least 3 in the South and 2 in the North.
Mr Taiaroa entered the meeting to report on the Friday NCPJ/Biosecurity Conference Call.
The main issues for NBA are movement control and a beekeeper liaison person. It was agreed that Mr Gavin and Mrs Lorimer consider the movement control issue.
"That Mr Graham Cammell be approved by the NBA to be the liaison person for the 10 week treatment programme."

Bell/Cropp - CARRIED

Issues to discuss with Mr O'Neil

Payment for both Technical Advisory and Steering Board Members.
Payment /compensation for opportunity cost of involvement for individuals.
The need for the NBA to have a paid project manager.
Mr Hatfield's vision for how the future organisation of the response will be managed.
Rates of pay offered to beekeepers working during the 10 weeks.

Apicutural Products Conference

Issue for marketing committee.

Appointments

This will be addressed at the Planning meeting for confirmation at the September meeting.

It was agreed that Mr Cammell would need both a direction and support from, the NBA.
"That the Executive Secretary write to Mr Cammell and give the Executive's support and tell him that Mr Gavin and Mrs Lorimer are his NBA support people."

Bell/Cropp - CARRIED

"That the NBA call on the expertise of Federated Farmer's staff as independent assessors for Varroa compensation claims."

Bell/Gavin - CARRIED

"That Mr Bell and Mr McKenzie be the NBA's people on the selection panel for a Varroa Control Programme Person."

Hatfield/Lorimer - CARRIED

EU Exports

The Executive Secretary to write to AgriQuality and request our share of the collection and analysis money for all honey sent to the EU.   The letter to state our concerns about lack of information and dollars with a copy to Group Director Biosecurity.

Export Group

Mr Cropp to instigate an Export Group

Exotics

Mr Gavin to keep a watching brief.

Compliance

Mrs Lorimer and Mr Cropp to work on and consider:
Education
Enforcement
Ease of compliance

Remits

Remits are allocated to Committee members for consideration.
Remit

1. P Cropp	14. Workshop
2. R Hatfield	15. McKenzie/ Bell
5. P Cropp	16. P Cropp
7. D Bell	17. McKenzie/Bell
8. D Bell	18. Lorimer/Gavin
9. T Gavin	19. McKenzie/Bell/ Hatfield
10 T Gavin	20. P Cropp
11 Consider at workshop	21. Executive - Sept?
12. L McKenzie/D Bell	22. Workshop
13. Part of structure review

Varroa debrief

It was agreed that Mr Bell and Mr McKenzie would attend this on Thursday 27 July.

Mr Hatfield closed the meeting at 12.25pm.

Return to Executive Minutes     |     Return Home